Internal Control system strengthened

09 November 2009

The sign-off (acceptance) document was signed today between the Finance Team and the Technology Team of PLM on the reprogramming of the general payroll system.

In line with her advocacy as articulated in her 11 August 2009 memorandum to President Adel Tamano, Mrs. Angelita Solis, Vice President for Finance and Planning (VPFP), recommended the enhancement of internal control, including the preparation of the payroll in payment of salaries and wages and other personnel benefits on a per-office basis. This will enable the heads of academic and administrative offices to monitor that the payroll would reflect the actual rendering of services by personnel under their respective units.

After securing the approval of President Tamano on the enhancement of the internal control in the financial operations of the University, the VPFP requested the IT Center to implement said policy direction.

IT Center Director Engr. Garry Erwin de Gracia assigned Ms. Ma. Cecilia C. Pascual as the lead implementor of the said payroll enhancement. Ms. Pascual has been handling the payroll system in the past while she was then under the Human Resource Development Office. After an initial scoping of requirements, the detailed scoping was started on 19 August 2009.

The sign-off document was signed by Solis as project manager, De Gracia as director of the implementing office, Lydia G. Sabater as chief of the Accounting Office, Pascual as lead implementor, and Maria Victoria R. Carlos as management audit analyst for payroll systems.

Starting November 2009, the payroll sheets shall be certified to by the respective heads of offices as to services rendered as prescribed by new government accounting regulations.